Housing Manager

ESSENTIAL DUTIES: 
Program Administration and Compliance:

• Knowledge of federal and state rules, policies and procedures of HUD’s Community Development Block Grant programs, Community Planning and Development housing programs (HOME, Housing Trust Fund, HOME-ARP). Gains knowledge of technical components of programs.
• Reviews applications assuring compliance with HUD’s community Development Block Grant, HOME/NHTF/HOME-ARP and other Federal cross-cutting programs.
• Manages the city services for the homeless and housing programs funded under the Emergency Solution Grant (ESG).
• Serve as the liaison between the City of Racine and the Continuum of Care, coordinating communication, collaboration, and initiatives to support homelessness prevention and housing solutions.
• Work with citizens and partnering organizations to establish local access to federal, state and local resources by facilitating applications and project proposals.
• Provide information and feedback to clients, partnering organizations and the public concerning standards, procedures, legal documents, progress reporting, monitoring and project close-out requirements.
• Provide assistance to loan and/or grant applicants in preparing, submitting, or revising applications.
• Assist in the development and submission of required documents for project proposals, including project scope, tasks, specifications, etc.
• Conduct project environmental, eligibility, and regulatory compliance reviews to determine and authorize project eligibility. Garner federal approval for regulatory compliance reviews when necessary.

• Aid in drafting, negotiating and finalizing various agreements/contracts with contractors, clients, partnering organizations and vendors while maintaining adherence to federal, state and local regulations.
• Facilitate various legal agreement/contract updates and obtain required signatures with contractors, clients, partnering organizations and vendors and facilitate approval processes via the City’s contract routing system.
• Assist in creating and maintaining data collection systems to monitor project progress and closeout.
• Assist with all grant reporting requirements, including performance and financial data collection/entry, data analysis, technical writing, and submission of reports through various federal reporting systems.
• Assist in monitoring agreement/contract performance and facilitate project close-out processes.
• Manage required data entry functions through local, state and federal reporting systems.
• Review, analyze and incorporate federal requirements and/or guidance documents into Division policies and procedures.
• Make changes/updates to documents, applications, agreements, forms, and other templates as necessary due to program changes.
• Perform on-site inspections and desk monitoring reviews to ensure compliance.
• Assist clients and partnering organizations in attaining or maintaining compliance with federal, state and local requirements through varied case-management and coaching practices
• Assist in the processes for terminating various legal contracts and/or agreements for non-compliance and coordinate repayment of grant funding.

• Provides technical assistance to grantees, applicants, and prospective applicants.
• Conducts on-site monitoring and collaborates with internal and external stakeholders to ensure compliance with federal, state, and agency requirements.
• Provides oversight for the lifecycle of assigned projects and serves as staff liaison to the project to provide technical assistance and resources, coordinate appropriate approvals and subsequent processes, and assure compliance with applicable rules and regulations.
• Researches, compiles and analyzes program information to maintain policies and procedures.

MINIMUM QUALIFICATIONS:

• Bachelor’s degree in business, planning, public administration, or another related degree from an accredited college or university.
• Paralegal certification or equivalent legal training, with experience in legal research, document preparation, and case management.
• Experience in supportive services, neighborhood/housing redevelopment activities, and programs.
• Valid driver’s license and properly insured the vehicle at the time of appointment and throughout employment.  Mileage reimbursement is available.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: 
Desirable Skills: Ideal candidates have strong analytical skills with the ability to interpret complex federal regulations, excellent verbal and written communication skills, possess a strong commitment to accuracy and compliance, and exemplify our core values:

• Strong communication skills and comfort communicating via email, telephone, and in person.
• Demonstrated ability to balance multiple projects with shifting goals and priorities.
• Strong organizational skills and experience managing and balancing multiple projects with varying deadlines and complexity.
• Knowledge of business practices including accounting, operations, and management.
• Basic knowledge of governmental practices and procedures related to development, finance, contracts, and interagency/departmental coordination.
• General knowledge of the land development process and the ability to interpret and understand building/site development concepts and plans.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Publisher, One Note, Outlook).
• Experience with government affairs, education, and community development initiatives.
• Professional experience with public relations, media relations, and public speaking.
• Successful experience forging productive alliances across private, public, and governmental sectors and leading public/private partnerships.
• Experience bringing groups and individuals together around complex issues.
• Effective skills as an open communicator who can provide timely information, minimize conflict, and implement policy initiatives with a clear understanding of the difference between policy and administration.
• Experience leading and managing staff and the ability to work independently and within a team setting.
• Other combinations of experience and education that substantiate the needed competency will be considered.

PHYSICAL DEMANDS OF THE POSITION: 

This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting, speaking or hearing and using hands to finger, handle or feel and occasionally requires standing, walking, reaching with hands and arms, pushing or pulling, lifting and repetitive motions; work requires close vision, distance vision, ability to adjust focus and color perception; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; work requires preparing and analyzing written or computer data, using of measuring devices, operating machines, operating motor vehicles or equipment and observing general surroundings and activities.

ENVIRONMENTAL/WORKING CONDITIONS OF THE POSITION:

Work occasionally requires exposure to outdoor weather conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).

EQUIPMENT USED: 
Computer terminal and keyboard, photocopier/image scanner, digital camera, audiovisual equipment, and telephone.

This job description is intended to identify essential duties and also illustrates other types of duties that may be assigned. It should not be interpreted as describing all of the duties that will be required of an employee or be used to limit the nature and extent of assignments that an individual is required to perform. In addition to the responsibilities and duties listed, it is expected that employees maintain a consistent and reliable attendance record. Job descriptions are subject to revision at any time at the discretion of the City of Racine.

The City of Racine is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.